Busy Software for Jewellery Business: weight, purity, making charges and metal-wise stock

Weight-based billing with purity and making charges

We configure the invoice to capture gross weight, less stone weight, to arrive at net weight, apply purity or touch to derive fine metal, and value it at the rate applicable that day.

Making charges are set up on the basis you actually use — fixed per piece, per gram, or a percentage of metal value — and wastage is applied as a percentage where the trade convention requires it. Hallmarking and certification charges are separate lines.

Because the rules sit in the item and party masters, the salesperson enters weights and the bill computes itself, which removes both arithmetic errors and the argument at the counter.

• Gross, stone and net weight capture with purity and touch
• Making charge as fixed, per gram or percentage
• Wastage percentage and hallmarking charges as separate elements
• Daily metal rate applied automatically, with rate history
• Stone and diamond value handled separately from metal

Old gold exchange and part payment in metal

Exchange is routine in Indian jewellery retail and is where most manual systems fail. Busy records the old ornament with its gross weight, deduction, touch and net fine metal, values it at the applicable rate, and sets it off against the new purchase in the same bill.

The exchanged metal enters your scrap or melting stock in grams rather than disappearing into a discount, so the metal position stays true.

GST treatment on exchange transactions is configured explicitly, because it is the case auditors look at first in this trade.

Metal-wise stock: grams as well as rupees

A jeweller's stock must balance in two units at once. Busy maintains item-wise and purity-wise stock in weight alongside rupee valuation, so you can see fine gold held, silver held, and how each moved over a period.

Categories are set up by metal, purity, product type and, where relevant, counter or showroom location, so physical verification can be done section by section against a printed sheet.

For items with certification, HUID, certificate number and images can be recorded against the piece, which supports both compliance and customer service on a return visit.

• Stock in grams and rupees, by metal and purity
• Piece-wise records with HUID and certificate details
• Counter, showroom and safe as separate locations
• Scrap and melting stock tracked separately

Karigar and manufacturing flow

Metal issued to a goldsmith is still your stock. Busy records issue in grams against the karigar account, receipt of finished ornaments with weight, agreed wastage and making charges payable, and the balance metal lying with each karigar.

That balance, aged by karigar, is the report manufacturing jewellers ask for most, because it is the trade's largest silent exposure.

Labour and making charges payable are accrued against the receipt, so the karigar's rupee account and metal account both reconcile.

Customer schemes and advances

Monthly saving schemes, advance bookings against a rate, and repair jobs all need their own records. Busy handles scheme instalments per customer with maturity tracking, advance receipts adjusted against the eventual bill, and repair or order jobs with promised delivery dates.

Where you book at a fixed rate, the rate is stored with the booking so the final bill honours it automatically rather than depending on memory.

• Monthly scheme instalments with maturity and redemption
• Advance booking at a locked metal rate
• Repair and order job tracking with delivery dates
• Customer purchase history for service and follow-up

GST and compliance for jewellers

Jewellery GST has its own patterns: the rate on metal and making, the treatment of exchange, reverse charge on purchases from unregistered persons where applicable, and TCS thresholds on high-value sales.

We configure the cases relevant to your business, print the invoice in the layout your customers expect with weight, purity and charge breakup shown clearly, and test e-invoicing where you are in scope.

GSTR-1, 3B and 2B reconciliation run off the same books, and the metal-wise stock summary supports both the audit and the insurance valuation.

Reports a jeweller actually needs

The core reports are metal position by purity, making-charge income separated from metal margin, karigar metal balance, scheme liability and stock ageing by design.

Separating making-charge income from metal margin is often the most revealing: it shows how much of the year's profit came from craftsmanship and how much from a metal price movement you cannot control.

• Metal position in grams by purity with opening and closing
• Making-charge income versus metal margin
• Karigar-wise metal and rupee balance with ageing
• Scheme liability and maturity forecast
• Design and category-wise stock ageing

Implementation for a jewellery business

The opening position is the sensitive step, since it involves counting and weighing stock by purity and category with the owner present. We plan it around a closing day and load it exactly as counted.

After that we configure weight and purity rules, making-charge structures, exchange handling, karigar accounts, scheme masters and invoice formats, and train counter staff and accounts separately. Support afterwards is by phone, remote and on site around Pune, with discretion about who sees your data at every step.